January 7, 2014 Board Meeting
Call To Order (Chair - 6:30 p.m.) Flag Salute (Rachel Mead, SHS & Venice Middle Young Marines) Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
(Live Vex Robotics Demonstration from Brookside, Sarasota, Heron Creek, and Woodland middle schools, 5:45p - 6:15p in Board Chambers)
Alta Vista Elementary selected as one of fifteen Title 1 schools receiving the Exceeding Expectations Award - Barbara Shirley, John Zoretich
Recognition of Dr. Barbara Shirley - Finalist for the Florida Principal Achievement Award for Outstanding Leadership - John Zoretich
Middle School Showcase of Tech Active Classrooms of Tomorrow - Page Dettmann
Recommendation N/A
Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
Lamarque Air Quality Update - Scott Lempe
Recommendation N/A
Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Minutes: Charles Hummer - Lamarque Health Concerns Justin Rosa - Lamarque Health Concerns Jennifer Coppla - Lamarque Health Concerns Stacy Aleksandrowski - Lamarque Health Concerns Duane Horton - Lamarque Health Concerns Ruth Barnes - Lamarque Health Concerns Bea and Nelson Ladd - Lamarque Health Concerns Andrea Furia - Lamarque Health Concerns Brian Gerharz - Lamarque Health Concerns Rosa Rodriguez - Lamarque Health Concerns
Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription N/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: | That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
| - PASS | | Vote Results | Motion: Carol Todd | Second: Frank Kovach | Shirley Brown | - Not Present | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye | Jane Goodwin | - Aye |
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation
That the December 10, 2013 (Monthly Work Session) and the December 10, 2013 (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: 01-07-14.pdf Attachment: 01-07-14add.pdf RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescription
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board. They are presented for formal ratification.
Recommendation That the reassignment of students to schools be ratified as presented.
Attachment: SB Reassignments Agenda 01.07.14.pdf (Confidential Item) GENERAL ITEMS
9. APPROVAL OF THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA 2013-2014 TESTING CALENDARDescription
2013 - 2014 Testing Calendar for Sarasota County Schools ~ District Assessment Calendar ~ as posted on the School Board website:
http://www.sarasotacountyschools.net/departments/testing/
The calendar can also be found through the "quicklinks" on the bottom of the website homepage, under "Students" then "Testing."
Recommendation That the School Board approve the 2013 - 2014 Testing Calendar as presented.
Attachment: 2013-2014 Test Calendar.pdf AGREEMENTS/CONTRACTS
10. SECOND AMENDMENT TO END-USER LICENSE, SUPPORT AND MAINTENANCE AND INTERNET HOSTING AGREEMENT BETWEEN EXCENT CORPORATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR CONFIGURATION ENHANCEMENTS TO THE ENRICH IEP SYSTEM Description This is a second amendment to the existing agreement under the professional services terms, exhibit B, regarding Statement of Work initiated for configuration enhancements to the Enrich IEP system.
Recommendation
That the second amendment to the agreement between Excent Corporation and the School Board of Sarasota County, Florida, in an amount not to exceed $1500.00, be approved as presented.
Attachment: second ammendment EXCENT 12-12-13.pdf 11. APPROVAL OF FLORIDA HOUSE LEASE AMENDMENTDescription On July 11, 2007 the School Board entered into a lease agreement with Sarasota County for a site for the Florida House. Exhibit A to that lease defines the site. The Florida House has an opportunity, as part of their demonstration, to include a covered electric car charging station. That station would extend beyond the existing lease footprint twenty five feet to the east. They would also like to extend landscaping to the south (toward building 25) an additional twenty feet. Both of these changes are identified in the new Exhibit 'A.' Neither of these changes would have any impact of the Board's intended use of the property as long as the Florida House remains in place.
Recommendation That the amendment to the lease replacing Exhibit A for the Florida House between Sarasota County and the School Board of Sarasota County, Florida be approved as presented.
Attachment: exhibit a.pdf 12. APPROVAL OF SCHOOL AFFILIATION AGREEMENT BETWEEN ENGLEWOOD COMMUNITY HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
The School Board offers to enrolled students, programs in Practical Nursing, Paramedic and EMT and Englewood Community Hospital operates a comprehensive acute-care medical-surgical facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and skills in actual patient-centered situations in a health care facility and Englewood Community Hospital has agreed to make its facility available to the School Board for such purposes.
Recommendation That the School Affiliation Agreement between Englewood Community Hospital and The School Board of Sarasota County, Florida be approved as presented.
Attachment: Aff Agmt - Englewood Com Hosp (signed final).pdf 13. APPROVAL OF THE SUBLICENSE AGREEMENT BETWEEN THE BALTIMORE ORIOLES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA (RIVERVIEW HIGH SCHOOL)Description
Facility usage agreement per terms of the attached Sublicense Agreement.
Recommendation
That the Sublicense Agreement between the Baltimore Orioles and The School Board of Sarasota County, Florida (Riverview High School) be approved.
Attachment: Orioles-RHS Spring 2014.pdf 14. APPROVAL OF CONTRACTOR AGREEMENT WITH GFBAKER CONSULTINGDescription
This contractor is working on the Sarasota Instructional Improvement System. The contractor has had a previous contract with SCSB for the first half of SY2013-2014. In order to continue with the SIIS project, the Research, Assessment and Evaluation Department would like to extend / renew the agreement with GFBaker Consulting for the time period January 1, 2014 through June 30, 2014. The contract is being funded by the Race to the Top grant.
Recommendation That the contract agreement with GFBaker Consulting be approved in the amount of $35,000.
Attachment: GFBAKER CONTRACT SIGNED JANUARY - JUNE 2014.pdf 15. APPROVAL OF CONTRACTOR AGREEMENT WITH BCo SIESTA KEY, LLCDescription This contractor is working on the Sarasota Instructional Improvement System. The contractor has had a previous contract with SCSB for the first half of SY2013-2014. In order to continue with the SIIS project, the Research, Assessment and Evaluation Department would like to extend / renew the agreement with BCo Siesta Key, LLC for the time period January 1, 2014 through June 30, 2014. The contract is being funded by the 2013 Professional Development District Evaluation Systems Monitoring grant and the Race to the Top grant.
Recommendation That the contract agreement with BCo Siesta Key, LLC be approved in the amount of $35,000.00
Attachment: BCoSiesta Key - CONTRACT signed JANUARY - JUNE 2014.pdf GRANTS
16. APPROVAL OF THE "THEATRICAL REVIEW" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR OAK PARK SCHOOLDescription COMPETITIVE: Grant funds of $4,990 will provide arts access to special needs students through live performances and teaching artist visits.
Recommendation That the "Theatrical Review" grant proposal be approved.
Attachment: A Theatrical Review.pdf 17. APPROVAL OF THE "LAURA BUSH FOUNDATION PROPOSAL" FOR GOCIO ELEMENTARYDescription COMPETITIVE: Grant funds of $5,000 will provide books for the Gocio Elementary School library to augment the current collection and meet student and teacher needs.
Recommendation That the "Laura Bush Foundation Proposal" be approved.
Attachment: Laura Bush Fdn.pdf 18. APPROVAL OF THE "ROCK AND ROLL HALL OF FAME, HERE WE COME!" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR FRUITVILLE ELEMENTARY SCHOOLDescription COMPETITIVE: Grant funds of $4,500 will allow fourth grade Fruitville Elementary School students to build and play a musical instrument and learn about the science of sound.
Recommendation That the "Rock and Roll Hall of Fame, Here We Come!" grant proposal be approved.
Attachment: Rock n Roll.pdf 19. APPROVAL OF THE "FROM 'UNFAMILIAR REALITIES' TO 'OPTICAL IMPULSES'" GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR RIVERVIEW HIGH SCHOOLDescription COMPETITIVE: Grant funds of $5,000 will provide museum trips and visits with teaching artists to help students analyze and interpret art, while using this learning to improve reading skills.
Recommendation That the "From 'Unfamiliar Realities' to 'Optical Impulses'" grant proposal be approved.
Attachment: Unfamiliar Realities.pdf EXPULSIONS
20. APPROVAL OF EXPULSION CASE NO. 14-117Description
On November 13, 2013, the student listed in Expulsion Case No. 14-117, violated School Board Policy 5.32(l) Zero Tolerance - Threat to Law Enforcement Officer, 5.34(E) Disruption to School Campus, 5.34(G) Repetitive Disruptive Behavior/Repetitive Disobedience. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 14, 2015.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-117, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer, until January 14 of the 2014-2015 academic year.
Attachment: EXPULSION CASE NO 14-117.pdf (Confidential Item) 21. APPROVAL OF EXPULSION CASE NO. 14-099Description The student listed in Expulsion Case No. 14-099, is in violation of School Board Policy 5.34, Breach of Code of Conduct. On November 13, 2013, the student listed in Expulsion Case No. 14-099, violated School Board Policy 5.34, Breach of Code of Conduct 1(D), Committed a Lewd or Lascivious Act. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 14, 2015.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation specified in Expulsion Case No. 14-099, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2013-20214 academic year, the 2014 summer session, until January 14, 2015.
Attachment: EXPULSION CASE NO 14-099.pdf (Confidential Item) 22. APPROVAL OF EXPULSION CASE NO. 14-043Description The student listed in Expulsion Case No. 14-043, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On December 10, 2013, the student listed in Expulsion Case No. 14-043, violated School Board Policy 5.32(E), Battery on School Board Personnel or an Official and School Board Policy 5.34(C), Used a Non-Dangerous Article as a Weapon, or in a Manner Reasonably Calculated to Threaten Harm to any Person. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 2, 2014.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-043, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year.
Attachment: EXPULSION CASE NO. 14-043.pdf (Confidential Item) MATERIALS MANAGEMENT
23. APPROVAL TO AWARD BID #14-0016 FOR IRRIGATION INSTALLATION, MAINTENANCE, AND REPAIR SERVICESDescription Bids to provide 'Irrigation Installation, Maintenance, and Repair Services' were received from three vendors on November 19, 2013. The bid of Rainmaster, LLC, was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these services are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation That the bid of Rainmaster, LLC, to provide 'Irrigation Installation, Maintenance, and Repair Services' in an amount not to exceed $150,000.00, be approved as presented.
Attachment: IrrigationSvcs14-0016Rec.pdf FACILITIES
24. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GARDEN ELEMENTARY WALK-IN COOLER/FREEZER REPLACEMENTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein the final contract payment for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: Garden Elementary final payment.pdf CONSTRUCTION
25. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ASHTON ELEMENTARY SCHOOL PORTABLES INSTALLATION PROJECTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval. The Director of Construction Services has determined that the project is complete in accordance with state statues.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-AshtonPort.pdf 26. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL SCTI OFFICE PORTABLE RELOCATION PROJECTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval. The Director of Construction Services has determined that the project is complete in accordance with state statues.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-NPHS-OfficePort.pdf 27. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA MIDDLE SCHOOL HVAC RENOVATION PROJECTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order No. Thirty-seven (37) for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO37-SMSHVACRenov.pdf 28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SOUTHSIDE ELEMENTARY SCHOOL PORTABLE ADDITION PROJECTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order One (1) for approval. The Project Manager has determined that the project is complete in accordance with state statues.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-SouthsidePort.pdf 29. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE WOODLAND MIDDLE SCHOOL REPAINT PROJECTDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order One (1). The Director of Construction Services has determined that the project is complete in accordance with state statues.
Recommendation That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc1-7-2014_ProjCompl+FinalConPymt-CO1-WoodlandRepaint.pdf 30. APPROVAL OF THE 2014 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICESDescription
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.
Recommendation That the 2014 Annual Certification of Professionals for Construction Related Services be approved as presented.
Attachment: BAIenc1-7-2014_2014AnnualCertification.pdf 31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($636,428.88) in gross contract dollars.
Included in these change orders are $0.00 credit for Direct Material Purchase; the corresponding Direct Material Purchase Order of $0.00 result a net of $0.00 in sales tax savings.
Recommendation That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc1-7-2014_CSD-COs.pdf FINANCE
32. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2013Description The Superintendent's Financial Statements for the month ending October 31, 2013 does not reflect any unexpected trends for the second quarter of the 2013-2014 fiscal year. The negative trend in the General Fund will continue until approximately December when property taxes are received and increase substantially from the prior month due to the retroactive salary increases paid on October 31st. A deficit will remain in the General Fund because of the anticipated use of unassigned fund balance included in the adopted budget.
Recommendation That the Board approve the Superintendent's Financial Report for the month ending October 31, 2013 as presented.
Attachment: October 2013 Supers Financial Report.pdf Attachment: October 2013 Budget Supers Financial Report.pdf New Business33. APPROVAL TO ADVERTISE NEW SCHOOL BOARD POLICIES 5.381 AND 6.322Description
It is recommended to approve to advertise new School Board Policies:
Policy 5.381 - Student Use of Social Media
Policy 6.322 - Staff Use of Social Media
Recommendation That the Board approves to advertise the new School Board Policies 5.381 and 6.322.
Attachment: Policy 5381Student Use of Social Media.pdf Attachment: Policy 6322 Staff Use of Social Media.pdf
Motions: | That the Board aproves to advertise the new School Board Policies 5.381 and 6.322. | - PASS | | Vote Results | Motion: Caroline Zucker | Second: Frank Kovach | Shirley Brown | - Not Present | Jane Goodwin | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
34. APPROVAL OF THE 2014-2015 AND 2015-2016 SCHOOL CALENDARSDescription A district committee comprised of school and district level administrators, teachers, members of the classified staff and parents, developed the proposed district school calendars for 2014-2015 & 2015-2016 school years. The proposed calendars have been advertised are ready for approval.
Recommendation That the proposed 2014-2015 & 2015-2016 district school calendars be approved as presented.
Attachment: 2014-15 Final for Board Approval.pdf Attachment: 2015-16 Final for Board Approval.pdf
Motions: | That the proposed 2014-2015 & 2015-2016 district school calendars be approved as presented. | - PASS | | Vote Results | Motion: Frank Kovach | Second: Carol Todd | Shirley Brown | - Not Present | Jane Goodwin | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Nay |
Announcements/Comments35. ANNOUNCEMENTS/COMMENTSDescription N/A
Recommendation N/A
Minutes: Carol Todd reminded the public that school is back in session after the winter holiday and to please watch for students and stop for buses.
Frank Kovach thanked the Lamarque parents for speaking tonight and assured them that we really do care and are doing everything possible to identify and rectify the problem.
Jane Goodwin announced that National School Choice Week is January 26 - February 1, 2014 and reminded parents that Sarasota County Schools choice window is February 3 - 21, 2014. Adjournment36. ADJOURNMENTDescription N/A
Recommendation
N/A
Minutes: The Chair adjourned the regular Board meeting at 8:30 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on January 7, 2014, and approved at the regular Board meeting on January 21, 2014.
_____________________ _______________________ Secretary Chair Lori White Jane Goodwin |